Part Time Office Admin Asst/Front Desk

We are looking for a positive, friendly and reliable front desk office assistant to help us grow our expanding clinic.


The primary focus of the position will be front desk reception providing excellent customer service to our patients from their initial phone call to checking out from their appointments.
In order to be considered for the job you must be able to multitask, book appointments on our scheduling software, confidently answer phone calls and return properly written emails, and most importantly, make our patients feel welcomed and comfortable. You are the first person they talk to when they call or come into the clinic.
Other tasks will be to organize office systems, follow up on insurance verfication, light bookkeeping and clinic outreach to other providers as well as social media.
Ideally, you are easy to work with, coachable, and fun to be around as well as a great team player.
Further responsibilities include:
  • Basic book keeping
  • Ordering inventory
  • Insurance verification
  • Social media posts
  • Billing and collecting fees from patients
  • Proficiency with Mac OS, MS Office, Adobe Acrobat
  • Tech savvy, can trouble shoot printer, internet and Mac issues


If you have strong skills in the areas of time management, organization, attention to detail, good communication skills and Quickbooks you’re definitely going to be at the top of the list. However, we can work with you if needed to get you there, especially if you bring a positive attitude to the table.
We are serious about our business and we depend on each other to make the office run smoothly. 


Please do not apply if you:
  • Are going to need frequent time off 
  • Aren't able to work the days and hours listed
  • Aren't comfortable helping women and couples going through fertility treatments such as IVF
  • Get overwhelmed with multi tasking
Mondays : 10:30 - 5:30
Tues/Wed/Thursdays: 8:30 - 3:00

Simply send your résumé and a cover letter explaining why you’re the right person for this job to [email protected]  with the subject: “MOXA”


Please answer the following questions in your cover letter and provide any other information that you like us to know about you!
What skills do you possess that make you a potential fit for this position?
List out any customer service/ sales/ admin you have had in the past

You can also attach a quick video telling us more about what interests you in the position and what unique skills you can add to our team!

We will contact potential candidates directly via email, again please do not call the office.
We look forward to hearing from you!